Reviews, Renewals, and Promotions for TPAC and Research Faculty

Promotion Process

Promotion Packets for all TPAC and Research faculty are due to the Dean's office by the first Friday in October.

All promotion packets are handled electronically and compiled according to the Office of the Provost’s Promotion Packet Preparation Checklist for Teaching, Professor of the Practice, Advising, Clinical (TPAC)/Research/Library Faculty located on the Office of the Provost website.

Instructions for preparing the packets are found on the RPT Resource Page on the Office of the Provost website.

The College adheres to University policy for all promotions of TPAC and Research faculty as laid out in the Academic Articles (IV.5.b,c,d,e,g).

  • “The Chairperson of the faculty member’s department or the head of the faculty member’s academic unit notifies a faculty member under consideration for reappointment or promotion in advance of the evaluation process, and the faculty member submits a statement and evidence on his or her own behalf for use in the evaluation process.” Sample notification letters can be found here.
  • The Chairperson/head of the faculty member’s unit consults with the CRPT/College Committee
  • For TPAC faculty, the chairperson submits a written recommendation to the Associate Dean for the Arts (serving as the Dean’s designate.) For Research faculty, the chairperson will do the same and submit it to the Associate Dean for Research. 

Promotion Standards

The promotion of TPAC and Research faculty is based on excellence in performance. Unlike tenure-track faculty who have fixed time allotments for their probationary period, TPAC and Research faculty have no time restrictions on their respective ranks. A denial of promotion does not automatically limit the term of service for an assistant. While there are some minimum service time requirements that are ordinarily required before a TPAC or Research faculty member is eligible for promotion to the rank of associate, there are no maximum time limits for that rank. 

Evaluations of TPAC faculty are often complex since they involve unusual combinations of responsibilities. The following represent general standards based on the areas of responsibility. It is understood that most TPAC faculty will need to address several of these areas.

  • Standards for the Evaluation of Teaching. TPAC faculty who have instructional obligations are required to demonstrate pedagogical excellence. This must be evident in the supportive material that the candidate submits, the student evaluations, and the 49 peer evaluations. We recommend that candidates for promotion submit a teaching portfolio to the CAP for their evaluation. We expect a level of pedagogical excellence to emerge from all of these materials in three areas: evidence that the learning objectives of the course are being met, current and relevant course materials, and student satisfaction with the quality of instruction. Teaching at average levels is not a basis for promotion; the quality must be excellent. It is also imperative that a candidate for promotion demonstrate professional development since the date of hire or the last promotion. 
  • Standards for the Evaluation of Administration. TPAC faculty who have administrative responsibilities are routinely evaluated by the heads of their units. Promotion requires demonstrated excellence of service to the constituencies served, whether students, staff, faculty, or administrators. This should be demonstrable in levels of efficiency and responsiveness, the evaluation and revision of current procedures and policies, and the expansion of responsibilities. 
  • Standards for the Evaluation of Research and Creative Accomplishments. The evaluation of research and creative accomplishment for TPAC and Research faculty who have this as part of their obligation is determined by the standards of the relevant discipline. TPAC and Research faculty who apply for promotion to full must demonstrate widespread recognition for excellence in the field through publications, performances, gallery showings, or designs. The venues of publication include scholarly monographs, articles in refereed journals, edited volumes, book chapters, translations, and other publications. The venues for creative work include exhibitions, performances, and screenings in regional, national, or international galleries, festivals, or theatres. The criteria are the same for both research and creative work: the work must represent an advancement of the discipline and the advance must be recognized in the discipline as a whole, not simply at the University of Notre Dame or the region. 
  • Standards for the Evaluation of Technical Work. The chairperson or director routinely evaluates TPAC and Research faculty who provide technical support in scientific or creative areas. Promotion requires superior performance. Excellence must be demonstrable through the increased efficiency of the unit, in the expansion of 50 services provided by the unit, in a series of evaluations that document exceptional quality of work, or in advances in technology made by the faculty member. In creative areas, superior performance must be demonstrable through a series of evaluations that document the exceptional quality of the work or in advances in the technology of the field made by the faculty member. 
  • Standards for the Evaluation of Service. All faculty are expected to contribute to the development of their unit, the College, and the University. This contribution may include a wide range of services from departmental committee work to community-focused projects for students. It is important that specific contributions are identifiable and advance the unit the faculty member serves  

Please see the Academic Articles (IV.5.b,c,d,e,g) for further detail on the promotion standards.

Promotion Procedure

It is the right of a member of the faculty to request consideration for promotion and to go through the promotion evaluation when they have met the criteria; however, it is only advisable to do so with the support of the department or director. If someone requests consideration and a negative decision is reached, the chairperson/director and relevant CRPT may deny a request in the subsequent year unless the candidate can present evidence of significant development.

TPAC and research faculty who are members of a department are considered for promotion by the CRPT and chairperson of their department. They are subject to the promotion policies of their departments that are outlined in the department’s CRPT Policy.

If a TPAC or Research faculty member is housed in a unit without a CRPT, the Director works with the College’s Committee on Reviews and Promotions for TPAC faculty.